• Spring 2019 Overall Community Statistics
• Spring 2019 Grade Report
• fall-2017
• spring-2017
• fall-2016
• fall-2015
• spring-2015
• Fall 2014

• New Member Presentation Guidelines
• OSFL Virtual Chapter Management Tools and Resources
• Membership Status Form How-To
• SFL Meal Plan Selection How-To

OSFL Social Event Policy 

The Social Event Policy of the Office of Sorority and Fraternity Life (OSFL) assists students with creating a safe social experience on and off campus. OSFL recognizes that Chapters provide a social environment that is an important complement to the rigors of the classroom schedule and that these social events can provide students with a well-balanced college experience. OSFL wants to ensure that sorority and fraternity chapters who choose to host social events (parties, kickbacks, formals etc.) are incorporating practices that create a safe environment for members and guests. This policy, along with state and federal law, other Emory policies (ex: Emory Forward, Alcohol & Other Drugs, Housing Policy, etc...), and a chapter’s (inter)national policy(ies), must be followed to mitigate risk during social events. The policy helps to foster a safe environment for chapters and their guests. The policy is also designed to complement inter/national organization risk management programs.  

EVENT REGISTRATION  

Sororities and fraternities must complete and submit an event registration form for all events aside from chapter meetings to the Office of Sorority and Fraternity Life via The Hub @Emory at least 10 days (about 1 and a half weeks) prior to a chapter event. This requirement includes events hosted at the locations of third-party vendors (restaurants, caterers, bars, hotels, etc.) and events designated “bring your own beverage” (BYOB), either hosted at the on-campus chapter facility, or at an off-campus 3rd party vendor location.   

The Office of Sorority and Fraternity Life reviews the registration form to ensure the event follows OSFL standards and guidelines for social events, as well as other applicable laws and policies. When the review is completed, OSFL will notify the event organizer whether the event meets the required standards and guidelines or if more information is required.  

Events may not take place without OSFL review via the Hub @Emory. Social event requests may be prohibited if there is a conduct review or investigation that may present a health and safety risk. 

Duration of Social Events  

• A social event may last no more than 4 hours.  
• All social events must end by 1:00 A.M. the following morning regardless of the start time.  

STANDARDS AND GUIDELINES FOR SOCIAL EVENTS 

DAYS AND TIMES FOR SOCIAL EVENTS 

Sorority and fraternity social events with or without alcohol cannot be held during the following times:

• the first two weeks of the fall and spring semester (beginning on the first day of Emory College classes) 
• during designated council recruitment periods or membership intake activities/events 
• on campus during Dooley’s Week concert  
• on campus during the Homecoming concert  
• on campus Sunday-Wednesday, and after 1 a.m. Thursday-Saturday 
• during the week of final exams (please refer to the academic calendar for specific dates) 
• while Emory is in recess 

CLEAN-UP 

• For on-campus events, the chapter is responsible for cleanup of the areas (lawn, deck, and common rooms) before 9 a.m. the morning following the event of any activity or event sponsored or endorsed by the organization, including those that occur on or off organizational premises. 

ALCOHOL AND OTHER DRUGS  

• The organization, members, and guests must comply with all federal, state, and local laws. No person under the legal drinking age of 21 may possess, consume, provide, or be provided alcoholic beverages. 

• Organizations, members, and guests must follow federal and state laws regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other controlled substances while on organizational premises, at any activity or event sponsored, or endorsed by the organization. 

• Alcoholic beverages must either be:  

• (1) provided and sold on a per-drink basis by a licensed and insured third-party vendor (e.g., restaurant, bar, caterer, etc.) for off campus events; or 

•  (2) brought by individual members and guests through a bring your own beverage (“BYOB”) system AND distributed by a licensed and insured third-party bartender utilizing a wristband tracking system for on and off campus events. 

•  Members and guests are not permitted to leave the event with open containers.  

• Alcohol checked in with a 3rd party vendor can only be checked out 15 minutes before the end of the event, and the attendee must leave the premises.  

• All remaining alcohol at the conclusion of the event will be discarded.  

• All alcohol distribution must cease an hour before the conclusion of the event. 

•  Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third party vendor, are prohibited (i.e., amounts of alcohol greater than what a reasonable person should consume over the duration of an event). b. The presence of alcohol products above 8 percent alcohol by volume (“ABV”) is prohibited on any organizational premises or at any event, except when served at an off-campus event by a licensed and insured third-party vendor. 

• Alcoholic beverages cannot be purchased with organizational funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.). 

• Organizations, members, or guests must not permit, encourage, coerce, glorify, or participate in any activities involving the rapid consumption of alcohol, such as drinking games. 

• Chapters must provide at minimum two unarmed licensed and insured 3rd party security for entry check and crowd control when alcohol is present.  

• Security, with the assistance of chapter event monitors, will check in attendees by referencing the guest list, checking Emory IDs, and utilizing the event app for sign-in.  

• Security will distribute wristbands to attendees that are the legal drinking age. 

• There should be one point of entry for events. 

• All events where alcohol is served must always have sufficient quantities of non-alcoholic beverages and substantial food offerings available during the event.  

CO-SPONSORSHIP 

• An organization may not co-host or cosponsor, or in any way participate in, an activity or event with another group or entity that purchases or provides alcohol. 

• An organization may not co-host or cosponsor an event with a bar, event promoter, or alcohol distributor; however, an organization may rent a facility: bar, restaurant, or other licensed and insured third-party vendor to host an organizational event. 

•  Emory organizations may not utilize a chapter facility other than their own to host social functions. 

GUESTS  

• Attendance by non-members at any event where alcohol is present must be by invitation only. Attendance at events with alcohol may not exceed local fire or building code capacity of the organizational premises or host venue. 

• Chapters must have an event guest RSVP through the HUB, and the list must be submitted to OSFL 3 days prior to the event. 

•  All Emory affiliated guests must sign into the event utilizing CORQ/Event Pass.  

• All non-affiliated Emory guests must sign into the event via the chapter excel spreadsheet that includes full name and email address.  

• The event attendance list must be submitted to the OSFL office within 24 hours of an event.  

• Any event or activity related to the new member joining process (e.g., recruitment, intake, rush, etc.) must be substance free. No alcohol may be present if the event or activity is related to new member activities, meetings, or initiation into an organization, including but not limited to “bid night,” “Big/Little” events or activities, “family” events or activities, and any ritual or ceremony. 

HIGH RISK EVENT EXCLUSIONS 

• Social events must not be hosted in an off campus private residence (apartment or house). 

• No inflatables of any kind are allowed during social events while alcohol is present.  

• No construction is allowed (e.g. putting up a tarp, fence, stage, platform, swimming pool, etc.). 

HEALTH AND SAFETY 

Additional protocols and guidelines may be added to the policy for health and safety concerns.